--- title: Empower users to merge HubSpot contacts & companies description: Give your sales and CS teams a one-click merge button on every HubSpot contact and company record, no admin needed. image: https://koalify.io/hubfs/Hubspot%20Admin%20Merging%20Duplicates.jpg --- [Skip to content](https://koalify.io/blog/empower-users-to-merge-hubspot-contacts-companies#main-content) [![rectangle\_long\_koala\_with\_name\_bold\_200\_125\_white](https://koalify.io/hubfs/rectangle_long_koala_with_name_bold_200_125_white.png)](https://koalify.io) - Products Show submenu for Products - [Deduplication](https://koalify.io) - [Email Validation](https://koalify.io/hubspot-email-validation) - Pricing Show submenu for Pricing - [Deduplication](https://koalify.io/pricing) - [Email Validation](https://koalify.io/hubspot-email-validation-pricing-koalify) - [Partners](https://koalify.io/partners) - [Blog](https://koalify.io/blog) - Knowledge base Show submenu for Knowledge base - [Deduplication](https://koalify.io/knowledge-base) - [Email Validation](https://koalify.io/email-validation-knowledge-base) - Products Show submenu for Products - [Deduplication](https://koalify.io) - [Email Validation](https://koalify.io/hubspot-email-validation) - Pricing Show submenu for Pricing - [Deduplication](https://koalify.io/pricing) - [Email Validation](https://koalify.io/hubspot-email-validation-pricing-koalify) - [Partners](https://koalify.io/partners) - [Blog](https://koalify.io/blog) - Knowledge base Show submenu for Knowledge base - [Deduplication](https://koalify.io/knowledge-base) - [Email Validation](https://koalify.io/email-validation-knowledge-base) ![menu-toggle](https://21645388.fs1.hubspotusercontent-na1.net/hubfs/21645388/menu-toggle.svg) ![menu-close](https://21645388.fs1.hubspotusercontent-na1.net/hubfs/21645388/menu-close.svg) [Get Started Free](https://api.koalify.io/hubspot/install?utm_source=koalify&utm_medium=website&utm_campaign=navigation) # Empower users to merge HubSpot contacts & companies [By \- Jonas,](https://koalify.io/blog/author/jonas) Nov 29, 2023 ![ Featured Image](https://koalify.io/hs-fs/hubfs/Hubspot%20Admin%20Merging%20Duplicates.jpg?width=471&height=716&name=Hubspot%20Admin%20Merging%20Duplicates.jpg) When you install the Koalify plugin [contact and company duplicate cards](https://koalify.io/hubspot-revenue-operations-blog/how-to-merge-hubspot-records-using-the-koalify-duplicate-cards) are added to your HubSpot instance. These cards empower users to [spot duplicates instantly](https://koalify.io/hubspot-revenue-operations-blog/instant-duplicate-checks-in-hubspot) when they interact with contact and company records.  This helps you avoid the following situations: **A HubSpot administrator or RevOps that needs to merge all contacts & companies but has no clue who these are.** They always look very similar and you never know who the main contact is. ![Hubspot Admin Merging Duplicates](https://koalify.io/hs-fs/hubfs/Hubspot%20Admin%20Merging%20Duplicates.jpg?width=400&height=608&name=Hubspot%20Admin%20Merging%20Duplicates.jpg) **Sales or service reps that are unaware of the existence of a duplicate record for their leads or customers.** That duplicate record does -of course- always contain the most recent and relevant information. ![ARE YOU SURE YOU SPOKE WITH MY COLLEAGUE LAST WEEK](https://koalify.io/hs-fs/hubfs/ARE%20YOU%20SURE%20YOU%20SPOKE%20WITH%20MY%20COLLEAGUE%20LAST%20WEEK.jpg?width=400&height=275&name=ARE%20YOU%20SURE%20YOU%20SPOKE%20WITH%20MY%20COLLEAGUE%20LAST%20WEEK.jpg) Sounds familiar? [Get in touch!](https://koalify.io/#contact) ###### Categories - [HubSpot Data Quality](https://koalify.io/blog/tag/hubspot-data-quality) - [HubSpot Revenue Operations](https://koalify.io/blog/tag/hubspot-revenue-operations) - [HubSpot Integration Duplicates](https://koalify.io/blog/tag/hubspot-integration-duplicates) - [HubSpot Email Validation](https://koalify.io/blog/tag/hubspot-email-validation) - [HubSpot Associations](https://koalify.io/blog/tag/hubspot-associations) - [HubSpot Deduplication](https://koalify.io/blog/tag/hubspot-deduplication) ###### Popular Post - [HubSpot best practices for contacts that leave a company](https://koalify.io/blog/hubspot-best-practices-for-contacts-that-leave-a-company) - [How to Bulk Merge HubSpot Duplicates: Contacts, Companies, Deals and More](https://koalify.io/blog/how-to-bulk-merge-hubspot-duplicates-contacts-companies-more) - [How to Merge Companies in HubSpot (Safely, Manually or in Bulk)](https://koalify.io/blog/how-to-merge-companies-in-hubspot-manual-or-in-bulk) - [HubSpot Deduplication: How to Find, Manage, and Remove Duplicates in HubSpot](https://koalify.io/blog/hubspot-deduplication-the-ultimate-guide-to-zero-duplicates-in-hubspot) - [How to Merge Duplicate Contacts in HubSpot Without Losing Data](https://koalify.io/blog/how-to-merge-contacts-in-hubspot-manual-or-in-bulk) ### Similar Blogs ![How Cogent Fixed Duplicate Data Between HubSpot and OrderWise (with Koalify)](https://koalify.io/hs-fs/hubfs/How%20Cogent%20Fixed%20Duplicate%20Data%20Between%20HubSpot%20and%20OrderWise%20%28with%20Koalify%29.png?width=352&name=How%20Cogent%20Fixed%20Duplicate%20Data%20Between%20HubSpot%20and%20OrderWise%20%28with%20Koalify%29.png) #### [How Cogent Fixed Duplicate Data Between HubSpot and OrderWise (with Koalify)](https://koalify.io/blog/how-cogent-fixed-duplicate-data-between-hubspot-and-orderwise-with-koalify) By [Jonas](https://koalify.io/blog/author/jonas) 7 October 2025 When integrating CRMs and ERPs, duplicate data is almost guaranteed.Migrating from **Freshsales** and **...** [READ MORE](https://koalify.io/blog/how-cogent-fixed-duplicate-data-between-hubspot-and-orderwise-with-koalify) ![How Jon Mogard Fixed 18,000 Duplicate HubSpot Records for a Swedish SaaS Company (with Koalify)](https://koalify.io/hs-fs/hubfs/How%20Jon%20Mogard%20Fixed%2018%2c000%20Duplicate%20HubSpot%20Records%20for%20a%20Swedish%20SaaS%20Company%20%28with%20Koalify%29.png?width=352&name=How%20Jon%20Mogard%20Fixed%2018%2c000%20Duplicate%20HubSpot%20Records%20for%20a%20Swedish%20SaaS%20Company%20%28with%20Koalify%29.png) #### [How Jon Mogard Fixed 18,000 Duplicate HubSpot Records for a Swedish SaaS Company (with Koalify)](https://koalify.io/blog/how-jon-mogard-fixed-18000-duplicate-hubspot-records-for-a-swedish-saas-company-with-koalify) By [Jonas](https://koalify.io/blog/author/jonas) 8 October 2025 When you connect multiple systems to HubSpot — ERP, e-commerce, licensing, and a legacy CRM — data... [READ MORE](https://koalify.io/blog/how-jon-mogard-fixed-18000-duplicate-hubspot-records-for-a-swedish-saas-company-with-koalify) ![How to Manage HubSpot Duplicates with the Salesforce Integration (Without Breaking the Sync)](https://2832391.fs1.hubspotusercontent-na1.net/hub/2832391/hubfs/Account-Menu/Integrations/Salesforce/salesforce-contact-mappings.png?width=352&name=salesforce-contact-mappings.png) #### [How to Manage HubSpot Duplicates with the Salesforce Integration (Without Breaking the Sync)](https://koalify.io/blog/how-to-manage-duplicate-contacts-and-companies-with-the-hubspot-salesforce-integration) By [Jonas](https://koalify.io/blog/author/jonas) 28 November 2024 When you run HubSpot and Salesforce side by side, duplicates cause problems for marketing, sales... [READ MORE](https://koalify.io/blog/how-to-manage-duplicate-contacts-and-companies-with-the-hubspot-salesforce-integration) ## Koalify HubSpot deduplication and email validation - - [Review us on HubSpot](https://app-eu1.hubspot.com/l/marketplace/listing/koalify-io/write-review?eco_review_source=external-button) [![SOC 2 Logo](https://koalify.io/hs-fs/hubfs/SOC%202%20Logo.webp?width=70&height=70&name=SOC%202%20Logo.webp "SOC 2 Logo")](https://trust.koalify.io/) [![gdpr](https://koalify.io/hs-fs/hubfs/gdpr.png?width=70&height=70&name=gdpr.png "gdpr")](https://trust.koalify.io/) ## Company [Product](https://koalify.io) [Pricing](https://koalify.io/pricing-usd) [Knowledge Base](https://koalify.io/knowledge-base) [Blog](https://koalify.io/blog) [Partners](https://koalify.io/partners) ## Blog [HubSpot Deduplication](https://koalify.io/blog/hubspot-deduplication-the-ultimate-guide-to-zero-duplicates-in-hubspot) [Merge HubSpot Contacts](https://koalify.io/blog/how-to-merge-contacts-in-hubspot-manual-or-in-bulk) [Merge HubSpot Companies](https://koalify.io/blog/how-to-merge-companies-in-hubspot-manual-or-in-bulk) [Merge HubSpot Deals](https://koalify.io/blog/how-to-merge-deals-in-hubspot-manual-or-in-bulk) [Bulk Merge HubSpot](https://koalify.io/blog/how-to-bulk-merge-hubspot-duplicates-contacts-companies-more) ## Security [Trust Center](https://trust.koalify.io/) [Terms of Service](https://koalify.io/terms-of-service) [Privacy Policy](https://koalify.io/privacy-policy) [Data Processing Addendum](https://koalify.io/data-processing-addendum) [Security](https://koalify.io/security) © 2026 Koalify. 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