How to export a lists of duplicates in HubSpot

As of March 2024, HubSpot users on any Professional-tier Hub (e.g., Sales, Marketing, Service, or Operations Pro) can now export their flagged duplicates directly from the Duplicate Management tool.

Let me guide you through the steps:

• Navigate to Companies/Contacts > Actions > Manage Duplicates
• Click Export duplicates in the top right
• Select a file format and click Export

Exporting duplicates is only part of the solution. To truly keep your CRM clean, you need a strategy that helps you identify, manage, and prevent duplicates in HubSpot. Check out our Ultimate Guide to HubSpot Deduplication for keeping your HubSpot data duplicate free!

Consider these restrictions

There are some limitations to consider with the built-in HubSpot duplicates export:

• You don't have control over how these duplicates are identified
• The duplicate scan only occur once a day
• You can only export up to 2000, 5000 or 10000 duplicates, depending on your subscriptions (Pro or Ent)
• The process remains centralized and time-consuming

Koalify overcomes these limitations

Here is how Koalify addresses these limitations:

• Koalify allows you to define you own deduplication rules
• Koalify instantly check for duplicates as contacts and companies are created or updated.
• Koalify users can export all duplicates without limitations
• The Koalify duplicate cards enable faster merges and the Koalify workflow actions even support automatic merges.